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Date: July 3, 2001 To: All ECSI Clients From: Jim McDonald Subject: IRS Skiptracing and Safeguard Procedures What is IRS skiptracing? It is a method of locating missing borrowers that have Perkins loans. You may submit these borrowers to the IRS who in turn will search their social security database and provide you with the address they have on file. It is not a requirement that you use this service. If you do subscribe to this service, you must file ECSI's and the School's safeguard procedures on an annual basis by September 30th of each year. To learn more about this process, see the Campus Based Dear Colleague Letters for 2000. Go to "CB" (Campus Based) and access letter CB-00-4 (APR) "Safeguard Procedure Report for the Federal Perkins Loan Skiptracing Program". Enclosed is a copy of ECSI's safeguard procedures as they pertain to our handling of IRS skiptracing information. Please remember, you must send ECSI's safeguard procedures along with the school's own safeguard procedures to the IRS if you subscribe to this service. Being that the school is the final recipient of this information your safeguard procedures must include your final destruction or your method of safeguarding this information from others. Note: If destroying the information be very explicit. Each month ECSI will send you a computer printout of those accounts requiring skiptracing (Perkins/NDSL) by the IRS skiptrace service. The school must fill out the cover sheet in its entirety with the school's own serial number. If you do not use the proper numbers and proper forms, and your safeguard procedures and ECSI's safeguard procedures are not on file with the IRS the skiptrace information will not be processed. If you have any questions regarding this please feel free to contact Jim McDonald. The full text of ECSI's IRS Skiptracing and Safeguard Procedures is available.
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